MSV-2035 Astronomy Document - Inside Design - FINAL - FINAL

Astronomy & Astrophysics 95 6 FUNDING, MANAGEMENT AND EVALUATION OF PROJECTS All Mega Science Projects (MSPs) are generally multi-institutional / multi-organisational with pan-India participation. They are typically long-term and require significant resources. A successful project also requires an effective and efficient management, fund management and evaluation structure. While these aspects are already in place to a large extent, it is important to have, by and large, a common structure for all MSPs that ensures sufficient transparency, accountability and efficiency in the process of funding andmonitoring. 6.1 Proposal Phase Proposal development: MSPs require the participation of scientists and engineers from multiple organisations with varied expertise to collaborate and work towards a common goal. To achieve this, it is important to engage in a community planning exercise right from the proposal development phase through discussions at national level meetings, formation of working groups, etc. Such exercises will enable identification of the key science goals, facility requirements to achieve the same, and also evaluate the scientific expertise and other skill-sets available within the country for a successful implementation of theMSP. Submission of proposals: The funding for MSPs could come from multiple agencies leading to an ambiguity regarding the window for proposal submission. It is hence desirable to have a single window proposal submission forum. This initial central point / agency should identify the lead and partner funding agencies and forward the Concept Proposal to them for further consideration. Evaluation: It is suggested that the lead funding agency set up a Scientific Review Committee for each MSP consisting of national and international experts and representatives of the funding agencies that will review the proposal through its various stages. It is important that the reviewprocess is completed in a timelymanner. 6.2 Funding A successful MSP would need sustained funding over the entire duration of the project covering all the way from the initial conceptual phase to the design development, construction, operation andmaintenance phases. Funding cycles are oftenmuch shorter than the life cycle of anMSP, leading to uncertainties and undesirable effects on the project implementation. It is therefore suggested that the project funding be approved for its total projected cost and duration, extending through the various phases of the project. 6.3 Management andEvaluation of Projects For the success of any project, it is important to have a well-defined project management structure that ensures effective management and execution of the project through well-defined rules and guidelines. Periodic evaluation of the progress of the project is another essential aspect. Additionally, it is extremely important to ensure availability of financial and other resources throughout the duration of the project in a timely manner. Provided below are some general thoughts that may lead to effectivemanagement and success of mega projects. MEGA SCIENCE VISION-2035